Conservation International (CI) has been protecting nature for the benefit of all for over 30 years. Through science, policy, and partnerships CI is helping build a healthier, more prosperous and more productive planet.
The Procurement Advisor reports to the Vice President, External Grants & Contracts and serves as a key member of the Grants and Contracts team within CI’s Finance Division located in Arlington, VA. The Procurement Advisor provides technical procurement expertise on policies, procedures, systems and standards to assist stakeholders undertaking procurement planning, development, sourcing and management to make strategic decisions and effectively meet organizational objectives.
The role educates staff and sub-grantees on procurement integrity and provides assistance in interpreting, applying, and ensuring compliance with the contractual obligations, organization policies, guidelines and standard operating procedures and contract/award terms and conditions. The position periodically contributes to the development of policies, processes and procedures that align with best practices in contracts and procurement. This position will be directly involved in negotiating larger contracts, providing direct assistance to programs in the drafting of procurement documents and selection processes, ensuring strong systems are in place to manage and monitor contracts for goods and services and providing high quality training and assistance to CI programs and field offices.
Procurement Support to CI Implementing Programs
- Work with CI’s implementing programs to develop and implement procurement plans and strategies to meet specific programmatic needs, manage risk and deliver value for money
- Provide training to CI implementing programs in the planning, organizing, solicitation, review, negotiating and awarding of contracts and purchase agreements.
- Provide information and expert technical advice on complex donor policies, procedures, systems and standards to programs to assist them to deliver effective, outcomes-focused procurement activities
- Monitor, interpret and explain donor regulations governing purchasing and contracting activities, including but not limited to US government, multilateral institutions such as the World Bank, GEF and development banks, corporate entities and private foundations.
- Assist programs in developing and issuing Requests for Proposals for goods and consulting services, including developing and supporting evaluation and review criteria as well as documentation of the selection process.
Proactively identify and address procurement risks and mitigation strategies to meet organizational compliance requirements
- Work collaboratively and in partnership with the Risk Management, Finance, Operations leads and Program leads to troubleshoot and problem-solve procurement questions and make recommendations for sub-recipient non-performance or non-compliance.
- Support programs to participate in donor-driven procurement evaluations and assessments, negotiating management responses and action plans as necessary.
- Establish standard performance and compliance benchmarks and indicators for understanding and evaluating procurement risk and compliance
- Conduct desk- reviews and on-site field assessments to assess procurement compliance and capacity gaps within CI implementing programs and our sub-grantees.
Knowledge Management and Process Improvement
- Suggest, develop, or contribute to development and refinement of policies, business processes, templates and guidance documents related to procurement, contracts, grants and compliance with these documents.
- Maintains, updates and disseminates documentation and job aids related to procurement policies and procedures.
- Develop or assist with development of streamlined processes, templates, checklists and other tools related to the responsibilities of the Grants & Contracts team
- Provide regular training sessions to program and operational teams on specific procurement topics of interest.
Other duties as assigned by supervisor
- This position is based in CI Headquarters in Arlington, VA.
- This is a full-time position.
- Work is typically performed in an office environment.
- The position may require occasional international travel.
The successful candidate will have a bachelor’s degree, with at least 5 years of relevant procurement management experience in support of an international not for profit organization.
- Deep understanding of procurement guidelines of public donors including the World Bank, European bi-laterals and other multi-lateral agencies;
- Direct experience with Federal awards (assistance, contracts) including 2CFR200 and Federal Acquisition Regulations;
- Demonstrable experience monitoring procurement compliance under sub-grants;
- Understanding of all phases of procurement (Pre-Award, Post-Award, Contracting and Close Down)
- Knowledge of cost and price analysis
- A proven ability to procure consulting services
- Experience utilizing e-procurement systems
- High proficiency in office applications such as MS Word and Excel
- Excellent communication skills and persuasiveness in presenting, negotiating, influencing and resolving highly complex issues, both orally and in writing.
- Experience socializing and institutionalizing policies and procedures;
- Strong ability to present to both small and large audiences.
- Ability to be flexible and work in a changing environment and with a cross functional team;
- Highly organized with superior attention to detail.
- Ability to use judgement within defined policies and practices.
- Fluency in spoken and written English
- Courteous, tactful, and proven ability to work effectively with others from a variety of disciplines, cultures, and backgrounds.
- Demonstrated ability to work effectively, both independently and in a team environment, in an atmosphere of multiple projects, shifting priorities, and deadline pressures.
- A passion for nature, sustainability or environmental conservation.
- Written and spoken fluency in Spanish.
We expect that all employees will embrace the values of our organization.
Passion: We are inspired by nature and cherish the diversity of life in all of its forms.
Respect: We respect and trust each other, and we embrace our diversity of cultures, talents, and experiences.
Integrity: We act with integrity and are accountable for our actions.
Optimism: We are optimistic about the future of life on Earth and are confident that, with our partners, we will achieve unprecedented conservation results.
Courage: We tirelessly pursue our vision, taking bold action and persevering through challenges.
Teamwork: We work together, recognizing that openness, collaboration and cooperation are fundamental to achieving a healthy and prosperous world for all.
Conservation International is an Affirmative Action/ Equal Opportunity Employer of minorities, females, protected veterans, and individuals with disabilities. It is the policy of CI to afford equal employment opportunity to all employees and applicants for employment. CI offers reasonable accommodation in the employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time. If you require an application accommodation due to a disability, please e-mail your request to email@example.com and include "accommodation" in the subject line.