HR Coordinator

Location: Corporate Offices, Torrance, CA
Job Code: 644
# of Openings: 1



Reporting to the Director of Talent and Development, the Human Resource Coordinator facilitates efficient and effective day to day departmental functions by performing multiple support activities for all functional areas, providing lobby coverage backup and administrative support to the Directors in the HR Department (HR Director and Director of Talent) and their direct reports.

HRIS Administration – 30%
Continually seeks ways to improve and streamline processes.
Enters all Leave of absence information within Kronos
Updates employee information according to personnel change notices
Terminates employees according to personnel change notices
Enters New Hires into Kronos with all of the relevant information
Talent Acquisition Support -  30 %
Assist in the coordinating and scheduling of interviews
Prepare offer letters
Assist in scheduling background checks and pre-employment physicals for new hires
Coordinate and schedule new hire orientations
Send decline notices to applicants not selected in Applicant Tracking System
Post new position in Applicant Tracking System
Update organization charts
Maintain supplies of new hire packets, onboarding materials, benefits orientation packets
Department Support and Coordination – 20%
Maintains all departmental files
Assists with processes all invoices and PR’s within OnBase
Provides timely responses to requests for verification of employment
Periodic destruction of aged recruiting and employment files
Maintains department equipment (paper levels, toner refills, calls for service when needed)
Assists with special projects like open enrollment, job fairs, document production under subpoena, etc.
Processes requests for badge replacements; issues new badges at hire
Prepares all termination packets
General administrative tasks and activities such as meeting preparation, photocopying, planning and coordination activities
Training and Development – 10%
Create and keep track of training rosters
Training setup (room setup, lunch orders, order materials)
Pass out and track evaluations
Compile training attendance data
Check/manage the L&D email account (triage)
Compile participant list
Register and remind training participants
Request or create gift bags for guest facilitators
Receptionist duties-5%
Provides break and meal period relief to the receptionist
Greets visitors, assists when possible, with forms and processes, etc.
Schedules interviews, group meetings, orientations
Assists with/ maintains routine correspondence with applicants and candidates.
Sorts and directs incoming mail
Other Projects – 5%
Functional and Technical Skills
3-5 Years of HR Coordinator or Assistant experience required
Advanced proficiency in Kronos HR and Workforce Time Keeper preferred
Proficiency in Excel, Windows, and Word
Experience in data entry / data management
Strong and effective communication skills – written & oral, English. Spanish is highly recommended
Strong organizational and problem-solving skills
Proven analytical skills and success in system implementation
Personal Attributes
High customer service orientation
Attention to detail
Self-motivated and confident professional
Ability to explain complicated subjects to different skill levels
Continuous improvement in a dynamic industry
Flexible and willing to handle an everchanging work environment
Team player with strong interpersonal skills and the ability to effectively interact both inside and outside the organization

Are you a returning applicant?

Previous Applicants:

If you do not remember your password click here.

Back to Search Results

New Search

Powered By Taleo