Pinellas County Government offers an excellent Benefits Package!  Please note that Relocation is not provided.

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About the Position


Administrative Secretary

ID: 2237
Classification: Administrative Secretary
Working Title: Administrative Secretary
Specialized Field:
Classified or Exempt: Classified
Department Vacancy: Office of Human Rights
Work Site: 400 S. Ft. Harrison Ave., 5th Floor
Clearwater, FL
Work Schedule: Monday - Friday; 8:00am - 5:00pm
Post Date: 5/30/18
Close Date: 6/24/18
# of Openings: 1
Pay Grade: CL12
Pay Range: $17.18/hr - $26.78/hr

Description

This is varied and highly independent secretarial and administrative work within a large, diversified, high visibility County office.  Employees in this class work with several subordinate departments, sections or divisions and perform a high degree of internal and external public contact work.  Duties include various secretarial and administrative functions which require an extensive working knowledge of the organization and programs under the supervisor's jurisdiction.  Emphasis is placed upon dealing with highly political, confidential and diplomatic matters requiring extreme tact and poise.

Minimum Qualifications Requirements

  • 3 years' of experience performing secretarial and varied office support work utilizing modern word processing equipment, or
  • Associate’s degree plus at least 1 year experience as described above, or
  • An equivalent combination of education, training and/or experience.

Highly Desirable

  • Intermediate working knowledge of all Microsoft office applications (including Excel and PowerPoint), OPUS, and Legistar/Granicus.
  • Ability to perform financial functions of this position while working closely with Clerk's Finance Department for A/R, A/P, Inventory and others.
  • Ability to prepare Board memorandums, agendas, and agenda packets for the Human Rights' Board.
  • Ability to rapidly acquire knowledge of administrative and procedural regulations and work independently on complex and confidential administrative tasks.
  • Working knowledge of Budget software application Hyperion.
  • Ability to speak, read, and write Spanish.

Illustrative Tasks (These are examples and are not all inclusive.)

  • Receives and screens telephone calls, greets office visitors and provides information requiring a broad knowledge of department programs, operations, policies and procedures.
  • Receives and screens incoming mail, routes correspondence and independently composes and types routine correspondence or memoranda on word processing and data entry equipment.
  • Maintains controls on incoming and outgoing correspondence and documents to ensure timely replies.
  • Maintains complex fiscal, operating, personnel, payroll and activity records and office files; indexes documents for filing, locates and periodically purges records.
  • Records, transcribes, types and proofs stenographic dictation and minutes utilizing stenography and/or tape recording equipment; reviews work products for context, accuracy, punctuation, grammar, spacing and general appearance.
  • Completes routine forms to summarize or document information; checks, verifies and corrects information on documents; operates a variety of office equipment including a calculator, typewriter, word processor, personal computer and reproduction machine.
  • Schedules conferences and meetings; coordinates meetings and staff actions on behalf of the department manager.
  • Summarizes and assembles reports and information required by department manager and organizes materials and data to assist in report generation.
  • Relieves supervisors of administrative detail by advising employees on policies and procedures.
  • Advises the public on departmental operations, policies, procedures; frequently speaks on behalf of the director.

Below is a preview of the supplemental questions you will have to answer during the application process.

Supplemental Preview: Are you currently a permanent or probationary employee of the Pinellas County Unified Personnel System?
No
Yes


Of the following, which statement matches your education and experience?

1 = I possess at least 3 years’ experience performing secretarial and varied office support work utilizing modern word processing equipment.

2 = I possess an Associate’s degree and at least 1 year experience performing secretarial and varied office support work utilizing modern word processing equipment.

3 = I possess a Bachelor’s or higher-level degree.

4 = None of the above.


How many months or years of experience do you possess maintaining complex fiscal, operating, personnel, payroll and activity records and office files; indexing documents for filing, locating and periodically purging records?

No experience
1-11 months
1-2 years
2-3 years
3-4 years
4-5 years
5-6 years
6-7 years
7-8 years
8-9 years
9-over 10 years

Describe/explain your experience in this area. Include examples of your work, which are similar to that described by the statements. Please indicate when (dates) and where (employer) you obtained the experience. Otherwise, type N\A.


How many months or years of experience do you possess recording and processing meeting minutes utilizing stenography and/or tape recording equipment; reviewing work products for context, accuracy, punctuation, grammar, spacing and general appearance?

No experience
1-11 months
1-2 years
2-3 years
3-4 years
4-5 years
5-6 years
6-7 years
7-8 years
8-9 years
9-over 10 years

Describe/explain your experience in this area. Include examples of your work, which are similar to that described by the statements. Please indicate when (dates) and where (employer) you obtained the experience. Otherwise, type N\A.


How many months or years of experience do you possess scheduling conferences and meetings; coordinating meetings and staff actions on behalf of the department manager?

No experience
1-11 months
1-2 years
2-3 years
3-4 years
4-5 years
5-6 years
6-7 years
7-8 years
8-9 years
9-over 10 years

Describe/explain your experience in this area. Include examples of your work, which are similar to that described by the statements. Please indicate when (dates) and where (employer) you obtained the experience. Otherwise, type N\A.


How many months or years of experience do you possess summarizing and assembling reports and information required by department manager and organizing materials and data to assist in report generation?

No experience
1-11 months
1-2 years
2-3 years
3-4 years
4-5 years
5-6 years
6-7 years
7-8 years
8-9 years
9-over 10 years

Describe/explain your experience in this area. Include examples of your work, which are similar to that described by the statements. Please indicate when (dates) and where (employer) you obtained the experience. Otherwise, type N\A.


How many months or years of experience do you possess in the use of Excel?

No experience
1-11 months
1-2 years
2-3 years
3-4 years
4-5 years
5-6 years
6-7 years
7-8 years
8-9 years
9-over 10 years

Describe/explain your experience in this area. Include examples of your work, which are similar to that described by the statements. Please indicate when (dates) and where (employer) you obtained the experience. Otherwise, type N\A.

EOE/AA/ADA/DFW/VP

 

Certain servicemembers and veterans, and the spouses and family members of the servicemembers and veterans, receive preference and priority in employment by the state and are encouraged to apply for the positions being filled.

Ciertos miembros del servicio y veteranos, sus esposas/os, y sus familiares reciben preferencia y prioridad en el empleo  con  el gobierno y se les recomienda que apliquen para los puestos.

Please allow 45 minutes to an hour to complete your online application and answer any Supplemental Questions that may be required for any position.

All REQUIRED fields must be completed.


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