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About the Position


Finance Operations Analyst

ID: 2300
Classification: Finance Operations Analyst
Working Title: Finance Operations Analyst
Specialized Field: General Ledger
Classified or Exempt: Classified
Department Vacancy: Clerk of the Circuit Court
Work Site: 14 S. Ft Harrison Avenue
Clearwater, Florida
Work Schedule: Monday - Friday; 8:00 a.m. - 5:00 p.m.
Post Date: 8/15/18
Close Date: 8/31/18
# of Openings: 1
Pay Grade: CL16
Pay Range: $43,409.60 - $69,347.20

Description

If you understand the language of A/R, GL and ERP, this may be the perfect Finance Operations opportunity for you. 

 
Pinellas County’s Clerk of the Circuit Court is seeking a Finance Operations Analyst to be responsible for supporting the integrity of transactions residing in the Accounts Receivable and General Ledger Oracle ERP.  Duties include financial analysis, process improvement, training, and a variety of documentation, reconciliation and reporting activities. 
 
In addition to our excellent benefits (Pension/Investment Plan, Health Insurance, 457 Deferred Compensation Program and many others), team members can expect opportunities to receive ongoing training and career growth.
 

Minimum Qualifications Requirements 

  • Five or more years’ experience in professional accounting or finance support using a financial ERP system.
  • Associate’s degree (or 4 years of other related college level education) in accounting, finance, business administration or related field and 3 years’ experience in professional accounting or finance support using a financial ERP system.
  • Bachelor’s degree in accounting, finance, business administration or related field and 1 year experience in professional accounting or finance support using a financial ERP system.
  • An equivalent combination of education, training, and/or experience. 

Additional Requirements 

  • Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.

Highly Desirable 

  • Completion of 12 or more college level credit hours in accounting and finance courses.
  • Working knowledge of accounting principles, with emphasis on budgetary control and encumbrances, and familiarity with GAAP and GASB accounting.
  • Knowledge of rules and regulations from the federal, state, and local governments, as well as ordinances, fee schedules, grants, and other agreements used in county government to guide their creating or auditing of journal entries for appropriateness.
  • Excellent analytical skills to maintain and sustain the integrity of the General Ledger.
  • Experience with report writing preferably from an ERP system (Oracle or similar), and possess a high proficiency in Microsoft Office products with emphasis on Excel.
  • Excellent written and verbal communication skills to effectively partner with internal and external customers.
  • Knowledge of account codification standards.
  • In-depth experience and knowledge of an ERP system and most desirably Oracle applications.
  • Knowledge of the effect transactions created in Payroll, Accounts Payable, Accounts Receivable, Purchasing, Fixed assets, and Projects, have on the General Ledger.
  • Knowledge of a relational database system is desired. 

Illustrative Tasks (These are examples and are not all inclusive.) 

  • Assists the Manager of Financial Accounting in the operations of the Finance Divisions Accounts Receivable (AR) and General Ledger (GL) systems. Knowledge of a relational database system is desired and Oracle Financials for public sector is most preferable.
  • Analyze research, test, troubleshoot, balance, and reconcile the GL & AR sub-ledger in the Oracle ERP System.
  • Provide process improvement recommendations that require the application of best practices for cash handling, segregation of duties, and modified and full accrual accounting.  Serve as a liaison between AR and GL staff and other departments for new processes effecting AR or GL functionality.
  • Document policy and procedures, and prepare materials needed to train and support staff countywide on Oracle financials functionality. Ensure procedures conform to Florida Statutes, local ordinances, fee schedules, contracts, grants, sales and use taxes, etc. 

Knowledge, Skills, and Abilities  

  • High proficiency in Microsoft Office products with an emphasis on Excel, and preferably experience with Oracle applications.
  • Knowledge of Accounts Receivable and General Ledger best practices.
  • Knowledge of advanced budgetary processes, financial accounting and fund organization including proper accounting based on laws, rules and other regulatory requirements.
  • Knowledge of best practices and procedures for cashiering and cash handling systems, and audit compliance.
  • Ability to conduct research, identify and evaluate process improvement opportunities and assist the manager with implementation of approved strategies.
  • Ability to analyze complex transactions and reports (including reconciliations) and make appropriate correcting entries and/or recommendations.
  • Ability to understand advanced automated accounting systems as well as to train and guide others on how to understand and maintain financial accounting files, with emphasis on all general ledger transactions, including encumbrances.
  • Ability to communicate effectively with all levels of staff within the Finance Division, county departments, and external users.
  • Ability to organize, multitask and prioritize deadlines, such as external audit requests that include gathering information and preparing statements while still supporting the department's day to day needs.
  • Aptitude to readily navigate within other systems such as Accela, SAP, Granicus, Documentum, Munis, CaseWare, and cashiering software. May assist with application testing and report writing.

Below is a preview of the supplemental questions you will have to answer during the application process.

Supplemental Preview: Of the following, which statement matches your education and work experience?

1 = I possess 5 or more years’ experience in professional accounting or finance support using a financial ERP system.

2 = I possess an Associate’s degree in accounting, finance, business administration or related field and at least 3 years of experience in professional accounting or finance support using a financial ERP system.

3 = I possess a Bachelor’s degree in accounting, finance, business administration or related field and at least 1 year experience in professional accounting or finance support using a financial ERP system.

4 = I possess a Master’s or higher-level degree in accounting, finance, business administration or related field.

5 = None of the above.

This position is required to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations. Are you willing and able to fulfill this requirement?
No
Yes

How many months or years of experience do you possess recording financial transactions in a sub-ledger or general ledger for receivable activities?
No experience
1-11 months
1-2 years
2-4 years
4-6 years
6-8 years
8+

Describe/explain your experience in this area. Include examples of your work, which are similar to that described by the statements. Please indicate when (dates) and where (employer) you obtained the experience. Otherwise, type N\A.

How many months or years of experience do you possess related to analyzing governmental rules or regulations to determine the appropriate accounting treatment?
No experience
1-11 months
1-2 years
2-4 years
4-6 years
6-8 years
8+

Describe/explain your experience in this area. Examples may include the interpretation of inter-local agreements, ordinances/resolutions, contracts, fee schedules and/or grant documents. Please indicate when (dates) and where (employer) you obtained the experience. Otherwise, type N\A.

How many months or years of experience do you possess working with an integrated financial system? Specifically describe your role with monthly reconciliations associated with the close/open process and any other system inter-dependencies? What specific financial system(s) do you have experience with?
No experience
1-11 months
1-2 years
2-4 years
4-6 years
6-8 years
8+

Specifically describe your role with monthly reconciliations associated with the close/open process and any other system inter-dependencies? What specific financial system(s) do you have experience with? Please indicate when (dates) and where (employer) you obtained the experience. Otherwise, type N\A.

How many years of work experience do you possess in developing, creating, maintaining and validating financial reports.
No experience
1-11 months
1-2 years
2-4 years
4-6 years
6-8 years
8+

Describe/explain your experience in this area. Examples may include: aging reports, billing history reports, customer balance reports, revenue analysis reports, summary trial balances, budget, expenditure and encumbrance reports, and ad hoc type analysis? Please indicate when (dates) and where (employer) you obtained the experience. Otherwise, type N\A.

How many years of experience do you have in documenting policies and procedures, creating training materials, and analyzing and presenting process improvements. Describe the presentation tools utilized and the size of the audience.
No experience
1-11 months
1-2 years
2-4 years
4-6 years
6-8 years
8+

Describe the presentation tools utilized and the size of the audience. Please indicate when (dates) and where (employer) you obtained the experience. Otherwise, type N\A.

Where did you find out about this position?

If you were referred by a current Pinellas County Government employee, please provide the first and last name of the person who referred you.

If you were not referred by a current Pinellas County Government employee, please indicate where you found out about this position, e.g. the Job/Career Fair attended, the name of the Newspaper/Magazine, the name of the School/University or if you selected “Other”, please indicate where.

EOE/AA/ADA/DFW/VP

 

Certain servicemembers and veterans, and the spouses and family members of the servicemembers and veterans, receive preference and priority in employment by the state and are encouraged to apply for the positions being filled.

Ciertos miembros del servicio y veteranos, sus esposas/os, y sus familiares reciben preferencia y prioridad en el empleo  con  el gobierno y se les recomienda que apliquen para los puestos.

Please allow 45 minutes to an hour to complete your online application and answer any Supplemental Questions that may be required for any position.

All REQUIRED fields must be completed.


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