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About the Position


Records Specialist Supervisor

ID: 2310
Classification: Records Specialist Supervisor
Working Title: Records Specialist Supervisor
Specialized Field:
Classified or Exempt: Classified
Department Vacancy: Clerk of the Circuit Court
Work Site: 315 Court Street
Clearwater, FL 33756
Work Schedule: Monday-Friday; 7:45-4:45 or 8:00-5:00 or 8:30-5:30
Post Date: 6/7/18
Close Date: 6/24/18
# of Openings: 1
Pay Grade: CL14
Pay Range: $39,374.00 - $62,088.00

Description

ONLY PERMANENT & PROBATIONARY EMPLOYEES WITHIN THE OFFICE OF THE CLERK OF THE CIRCUIT COURT MAY APPLY.

 

Process and supervise the central services business process in an electronic environment.  Intake, scan, process, cashier, index and verify recordable documents  This is clerical supervisory work with delegated administrative responsibility.  Areas of assignment could be any of the departments under the Clerk of the Circuit Court.  An employee in this class plans, assigns, monitors, and reviews the work of a moderate to large staff of subordinate lead worker(s) and clerical employees.  Employees in this class are held responsible for the proper performance of the assigned supervisory or technical activities of the department in accordance with the Florida Statutes, Rules of Court and regulations.  Independent work decisions are made based on experience and knowledge of departmental operations as well as laws, rules and regulations governing Court/Board of County Commissioners.

Minimum Qualification Requirements

  • At least 5 years experience in Legal, Court/Tax Deeds, Recording or related work, records management, governmental accounting or as a teller or a cashier depending on area of assignment; 1 year of which should include supervisory or leadership experience preferably in the Clerk's Office; or
  • Associate’s Degree in Business or Public Administration, Accounting or a related field and at least 3 years experience in Legal, Court/Tax Deeds, Recording or related work, records management, governmental accounting or as a teller or a cashier depending on area of assignment; 1 year of which should include supervisory or leadership experience preferably in the Clerk's Office; or
  • Bachelor’s Degree in Business or Public Administration, Accounting or a related field and at least 1 year experience in Legal, Court/Tax Deeds, Recording or related work, records management, governmental accounting or as a teller or a cashier depending on area of assignment; 1 year of which should include supervisory or leadership experience preferably in the Clerk's Office; or
  • Master’s or higher level degree in Business or Public Administration, Accounting or a related field and possess experience in Legal, Court/Tax Deeds, Recording or related work, records management, governmental accounting or as a teller or a cashier depending on area of assignment; 1 year of which should include supervisory or leadership experience preferably in the Clerk's Office; or
  • An equivalent combination of education, training and/or experience.

Highly Desirable

  • Knowledge of the principles of cashiering, governmental accounting and record keeping procedures depending on area of assignment.
  • Knowledge of legal terminology, grammar, spelling and math.
  • Knowledge of automated office procedures and practices.
  • Knowledge of the principles of office management and supervision.
  • Ability to understand and provide information both orally and in writing.
  • Ability to research and understand changes in statutes and apply to business processes.

Illustrative Tasks (These are examples and are not all inclusive.)

  • Plans, assigns, monitors and reviews the work of lead worker(s) and clerical employees; evaluates and documents the performance of subordinate personnel timely.
  • Establishes goals and priorities for the work group while striving to minimize time and costs.
  • Directs the collection, receipt and disbursement of monies through a computerized cash register and/or a lock box operation.
  • May assist in opening, closing, balancing, verifying cash and preparing deposits.
  • Provides information and services to the general public, other related departments and/or attorneys to answer inquiries or resolve complaints.
  • Trains personnel in coordination with departmental training specialist and management.
  • May receive and accept for surplus funds claims various types of legal documents.
  • Works closely with staff to resolve the more complex problems and may fill in for subordinate staff as needed.
  • May prepare and process departmental payroll.
  • Performs related work as assigned or required.

Knowledge, Skills, and Abilities

  • Skilled in public speaking and conducting sectional meetings.
  • Skilled in coaching, counseling and assisting employees to overcome job problems or performance deficiencies.
  • Ability to make sound decisions in accordance with laws and regulations and apply these to work problems.
  • Ability to train and supervise the work of subordinate employees.
  • Ability to maintain public relations in an effective, tactful and courteous manner.
  • Knowledge of the Florida Statutes, Rules of Court, Office Wide Policies and Procedures, departmental procedures, Personnel Rules and other legal authorities pertinent to the area of assignment.

Below is a preview of the supplemental questions you will have to answer during the application process.

Supplemental Preview: Are you currently a permanent or probationary employee within the office of the Clerk of the Court?
No
Yes


Of the following, which statement matches your education and work experience?

1 = I possess at least 5 years’ experience in Legal, Court/Tax Deeds, Recording or related work, records management, governmental accounting or as a teller or a cashier depending on area of assignment; 1 year of which should include supervisory or leadership experience preferably in the Clerk's Office.

2 = I possess an Associate’s Degree in Business or Public Administration, Accounting or a related field and at least 3 years’ experience in Legal, Court/Tax Deeds, Recording or related work, records management, governmental accounting or as a teller or a cashier depending on area of assignment; 1 year of which should include supervisory or leadership experience preferably in the Clerk's Office.

3 = I possess a Bachelor’s Degree in Business or Public Administration, Accounting or a related field and at least 1 year experience in Legal, Court/Tax Deeds, Recording or related work, records management, governmental accounting or as a teller or a cashier depending on area of assignment; 1 year of which should include supervisory or leadership experience preferably in the Clerk's Office.

4 = I possess a Master’s or higher level degree in Business or Public Administration, Accounting or a related field and possess experience in Legal, Court/Tax Deeds, Recording or related work, records management, governmental accounting or as a teller or a cashier depending on area of assignment; 1 year of which should include supervisory or leadership experience preferably in the Clerk's Office.

5 = None of the above.


Do you possess at least 1 year of supervisory or leadership experience?
No
Yes



How many months or years of professional work experience do you possess providing section leadership in planning, assigning, and reviewing of work assignments and staff performance?

No experience
1-11 months
1-2 years
2-3 years
3-4 years
4-5 years
5-6 years
6-7 years
7-8 years
8-9 years
9-over 10 years

Describe/explain your experience in this area. Include examples of your work in this area. Please indicate when (dates) and where (employer) you obtained the experience. If you don’t have this type of experience, type N/A.


How many months or years of professional work experience do you possess in scheduling and training new employees and keeping staff appraised of policy and procedural changes?

No experience
1-11 months
1-2 years
2-3 years
3-4 years
4-5 years
5-6 years
6-7 years
7-8 years
8-9 years
9-over 10 years

Describe/explain your experience in this area. Include examples of your work in this area. Please indicate when (dates) and where (employer) you obtained the experience. If you don’t have this type of experience, type N/A.


How many months or years of professional work experience do you possess performing opening, closing, balancing, verifying cash and preparing bank deposits?

No experience
1-11 months
1-2 years
2-3 years
3-4 years
4-5 years
5-6 years
6-7 years
7-8 years
8-9 years
9-over 10 years

Describe/explain your experience in this area. Include examples of your work in this area. Please indicate when (dates) and where (employer) you obtained the experience. If you don’t have this type of experience, type N/A.


How many months or years of professional work experience do you possess assuring all monies collected are properly handled and applied, complying with court orders and established cash control procedures?

No experience
1-11 months
1-2 years
2-3 years
3-4 years
4-5 years
5-6 years
6-7 years
7-8 years
8-9 years
9-over 10 years

Describe/explain your experience in this area. Include examples of your work in this area. Please indicate when (dates) and where (employer) you obtained the experience. If you don’t have this type of experience, type N/A.


How many months or years of professional work experience do you possess providing information and services to the general public; responding to inquiries or concerns from other related departments and attorneys?

No experience
1-11 months
1-2 years
2-3 years
3-4 years
4-5 years
5-6 years
6-7 years
7-8 years
8-9 years
9-over 10 years

Describe/explain your experience in this area. Include examples of your work in this area. Please indicate when (dates) and where (employer) you obtained the experience. If you don’t have this type of experience, type N/A.


How many months or years of professional work experience do you possess working of special projects and preparing reports?

No experience
1-11 months
1-2 years
2-3 years
3-4 years
4-5 years
5-6 years
6-7 years
7-8 years
8-9 years
9-over 10 years

Describe/explain your experience in this area. Include examples of your work in this area. Please indicate when (dates) and where (employer) you obtained the experience. If you don’t have this type of experience, type N/A.

EOE/AA/ADA/DFW/VP

 

Certain servicemembers and veterans, and the spouses and family members of the servicemembers and veterans, receive preference and priority in employment by the state and are encouraged to apply for the positions being filled.

Ciertos miembros del servicio y veteranos, sus esposas/os, y sus familiares reciben preferencia y prioridad en el empleo  con  el gobierno y se les recomienda que apliquen para los puestos.

Please allow 45 minutes to an hour to complete your online application and answer any Supplemental Questions that may be required for any position.

All REQUIRED fields must be completed.


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