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About the Position


Director, Office of Asset Management

ID: 2493
Classification: Director, Office of Asset Management
Working Title: Director, Office of Asset Management
Specialized Field:
Classified or Exempt: Exempt
Department Vacancy: Office of Asset Management
Work Site: 509 East Avenue South
Clearwater, FL 33756
Work Schedule: Monday - Friday; 7:00 am - 4:00 pm
Post Date: 10/8/18
Close Date: 10/26/18
# of Openings: 1
Pay Grade: SM2b
Pay Range: $99,258.00 - $150,301.00

Description

** ONLY PINELLAS COUNTY UNIFIED PERSONNEL SYSTEM, PERMANENT & PROBATIONARY EMPLOYEES MAY APPY **

Mission:

 

The Office of Asset Management Department (OAM) will provide support services to the County’s operating departments that operate, maintain, preserve and invest in physical assets in a manner that aligns with the Board of County Commissioners’ Strategic Plan in furtherance of our vision to be the Standard for Public Service in America.

 

Current Asset Management State: 

 

The County’s strategic vision to invest in Asset Management demonstrates responsible stewardship towards the preservation of public assets.  The Enterprise Asset Management (EAM) Project incorporates three pillars of successful organizational transformation: 1) People, 2) Process, and 3) Technology.  Recognizing that an Asset Management (AM) Program requires integration of all three components, EAM participating departments (Parks and Conservation Resources, Real Estate Management, Public Works, Solid Waste and Utilities) have developed a holistic approach to address current gaps and future needs for each.

 

The project includes the implementation of Cityworks AMS software leveraging the GIS platform, as well as, the development of an AM Program framework based on international standards (ISO 55000). This technology implementation, within a standardized business process framework, supported by people resources with the suitable competencies, will support a robust program leading toward asset optimization.

 

The EAM Project strives to transform the organizational culture to one that fosters process consistency and efficiency, data transparency, collaboration and continuous improvement.  Although asset management strategies are executed within each operating department based on its asset portfolio, maximum consistency and efficiency can only be realized through centralized efforts in methodologies, program administration, system/database administration, enterprise level analysis, energy optimization and asset life-cycle engineering.

 

The five operating departments have undertaken an extensive resource planning effort to assess both immediate and long-term resource needs to support the implementation of an AM Program.  Budget constraints, position repurposing and a multi-year phased approach of new resources have been incorporated into the implementation.  Departments have creatively planned to align current workforce levels and competencies with future needs by repurposing positions to support the new business processes and technology.  Despite best efforts to repurpose existing positions and limit the request for additional staff, all operating departments have recognized that additional resources are needed to support the AM Program, both at a local department level and at a centralized enterprise level.

 

The Project Team (Coordination Committee, Project Management Team, and Operational Department Core Team) recommended the creation of OAM to be responsible for the centralized enterprise process and technology functions that support the AM Program.  The proposed positions are designed and intended to build a foundation of required support.  In addition, a multi-year phased approach is recommended for deployment of these resources at both the department and centralized enterprise levels.  This approach will ensure leading-edge technology and program maturity while minimizing change impacts.  County Administration and the Board of County Commissioners are supportive of this recommendation and have established the OAM into the County’s Fiscal Year 2019 (FY19) Operating Budget.

 

With the resources planning in place, the County and involved stakeholders will formally develop, implement, and mature over time, into an ISO 55000-centric organization that will set the standard for asset preservation.

 

Funding: 

 

The EAM Project is a multi-year implementation that is fully funded.  Funding for twenty-four (24) new positions in FY19 has been vetted and included for final approval by the Board in September.  Nine (9) of the new positons will be dedicated to OAM, including the Director position.  The balance of positions are dedicated to the five operating departments.  The total funding required for the 24 positions is approximately $2.8M, which will be allocated across six operating funds (General, Transportation Trust, Solid Waste, Surface Water, and Utilities Water & Sewer).

 

Department Organization and Services: 

 

The County is embarking on the development and implementation of an enterprise Asset Management (AM) Program that is based upon the ISO 55000 standard.  The County Administrator has adopted and implemented an Asset Management Administrative Directive and OAM is being created to provide the organizational framework to support the AM Program.  OAM’s core technical functions are the countywide aspects of; Cityworks system administration, policy/procedure development, process standardization and analytics, process modeling/improvement, training and development, ISO 55000 program management, business analytics, energy/water consumption management, budget analytics, and data QA/QC.

At the onset, the organization will be led by a director with eight (8) new staff members; 1-Cityworks system administrator, 2-trainers, 3-analysts, 1-ISO 55000 program manager, and 1-energy manager.  Based on performance and program maturity, additional staff could be added in FY21 and/or 22.

 

Challenges: 

 

As a new department, the candidate (director) will recruit eight staff vacancies, most of which are new position classifications and require skills sets beyond those of existing County workforce, to formalize the OAM operating budget, and to establish a task plan that aligns the department goals and strategies with the Board of County Commissioners (BCC) Strategic Plan ( http://www.pinellascounty.org/strategicplan/pdf/goals-strategies-landscape.pdf ).  The director will also assume the responsibilities of the EAM Project Sponsor for the balance of the project, which include oversight of project governance, organizational change management, project management, and project budget.  The centralization of energy/water consumption management is new to the organization with expectations to: review, analyze and report consumption, collaborate with departments to conserve, develop policy, introduce conservation projects, and monitor for return on investments.   

 

The Ideal Candidate: 

 

The ideal candidate will be an accomplished leader; one who exhibits competency managing programs and projects and interacting collaboratively with multiple internal and external stakeholders.  The Director will be responsible to recruit, hire, and build an effective team to support the department’s mission.  Technical knowledge of asset management programs and practices, Cityworks AMS asset management software and GIS applications are essential.  The OAM Department will be comprised of many subject matter experts to manage day-to-day business; however, due to the complexities of issues and processes within asset management, understanding of the industry and its issues is paramount to developing strategic direction for the Department.

The ideal candidate will lead the transformation of the Department into an organization focused on performance management and the reporting of information.  The candidate will recognize the importance of operational and financial forecasting and long-term planning. Outstanding listening, organization, and communications (verbal, written and presentation) skills are highly sought. The candidate will set expectations for effective performance and accountability, provide resources, recognize and reward exceptional performance, and celebrate success.  The candidate shall also build strong relationships with supporting departments to ensure a consistent countywide implementation of ISO 55000 standards for asset management.

 

Position Specific Qualifications 

 

  • 10 years of progressively responsible professional, managerial, supervisor, and administrative experience managing government functions, services, or operations that includes 2 years managing 1 or more major public sector operations; or
  • Associate’s degree in business administration, finance, accounting or engineering, and 8 years of experience as described above; or
  • Bachelor’s degree and 6 years’ experience as described above; or
  • An equivalent combination of education, training, and/or experience.

       Additional Requirements 

 

  • Incumbent must secure and continually maintain a valid Institute of Asset Management (IAM) Certification within 12 months of hire.
  • Florida Driver's License or Florida Commercial Driver’s License and endorsement, if any.
  • Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.
  • Other highly desirable knowledge, skills, abilities, and credentials relevant to a position. 

Illustrative Tasks (These are examples and are not all inclusive.) 

 

  • Establishes strategic direction of the Department in collaboration with Department staff, and in alignment with County’s strategic plan.
  • Directs activities/projects/programs of the Department and enterprise to ensure adherence to applicable laws, regulations, rules, policies, and procedures in coordination with the leadership team.  Acts to energize, support, and allow the leadership team to operate with minimal distractions to attain Department goals.
  • Directs, supports, and guides managers and their teams in Asset Management project/program development.
  • Ensures work programs, practices, procedures and policies are developed and administered for improving the effectiveness of projects/programs and develops metrics to ensure that goals, objectives, and standards are met in a timely and effective manner.
  • Ensures consistent implementation of the AM Program across the enterprise.
  • Provides asset management training and development programs to applicable departments
  • Provides direction, reviews for approval and submits the department operating budget for review by the Board of County Commissioners.  Is accountable for overall financial stability and cost containment through budget preparation, budget management, long-range business planning and staffing plans
  • Develops general policies for maximum utilization of available financial resources through appropriate allocation of staffing and services.
  • Provides and initiates recommendations, presentations, and reports on a variety of asset management related functions and issues.
  • Provides oversight and direction in response to inquiries from the Board of County Commissioners, the media, and the public to ensure consistency with county policies and goals.
  • Oversees administrative and technical staff, managers, and supervisors in the administration of the Department. Advises, coaches, and professionally develops staff to improve performance in line with the County’s high performance expectations.
  • Monitors and evaluates industry and marketplace trends/directions and cites relevant case studies as they pertain to the strategic direction of the Department.
  • Represents the Department in formal and informal meetings with regulatory agencies, the Board of County Commissioners, and other stakeholder groups advocating the Department’s position in alignment with the County’s mission, vision and values.
  • Provides high level collaboration with internal and external customers, stakeholders and partners, as it relates to asset management.
  • Administers and ensures compliance with Human Resources policies and procedures.
  • Performs other related work as assigned or required.
  • Technical Competencies:
  • Knowledge and understanding of asset management program theory, methodologies, practices and procedures as outlined in ISO 55000.
  • Knowledge and understanding of Computer Maintenance Management Software (CMMS), preferably Cityworks AMS software, and ESRI GIS as they relate to the AM Program.
  • Knowledge and understanding of County operating departments’ asset management processes and practices.
  • Knowledge of the principles, practices and procedures of public and business administration, as applied in a large organization.
  • Knowledge of budget and accounting principles, practices and procedures, as applied in a large organization. Demonstrated ability to evaluate and allocate resources, plan and oversee budget.
  • Skill in leadership techniques and practices to evaluate and determine organizational goals and objectives, maximizing effectiveness of organizational work units through staff selection and assignments.
  • Knowledge and experience in the recruitment, selection, development, coaching, counseling, disciplining and evaluation of employees. Demonstrated ability to plan and support the development of others.
  • Ability to communicate effectively, both written and orally, and to make effective presentations to County staff, Board of County Commissioners, civic organizations or other public or private groups.
  • Ability to apply computer applications and software.
  • Ability to plan, supervise and coordinate long-range technical and administrative programs.
  • Ability to plan and direct the work of professional and support employees, maintain effective working relationships, and interact effectively with staff, other departments, agencies, consultants, contractors, and the public.
  • Ability and experience in working cooperatively and effectively within the environment of governmental policies and procedures.  

Leadership Competencies:

The County is seeking a candidate who exhibits engagement and collaborative leadership competencies to successfully lead and serve the Department and AM Program stakeholders; guiding them within the County’s mission, vision and values framework, and the Board’s Strategic Plan.  The candidate will act in a direct and truthful manner, work to earn respect and trust, not shrink from personal and managerial responsibilities, create a Department vision, develop and execute a tactical plan with clear goals and objectives, inspire others to pursue change, promotes empowerment and accountability, recognize and value contributions from a diverse staff and stakeholders, share information and provide resources to enable staff to reach performance management goals and expectations, and support staff’s professional development.  The candidate shall value customer and stakeholder requirements and feedback through effective communication skills, managing expectations and building constructive and effective relationships, maintaining composure, making timely and accurate decisions, and utilizing mediation/negotiation skills, when necessary.  The candidate shall promote the delivery of quality customer service and work programs that exceed expectations.  The candidate shall also promote partnership with citizens, other agencies, and stakeholders to improve the position of the County/Department through managing, coaching and mentoring, delegation and team development.

 

Leadership competencies preferred are:

  • Strategic Mindset
  • Drives Vision and Purpose
  • Manages Ambiguity
  • Cultivates Innovation
  • Demonstrates Organizational Savvy
  • Collaborates
  • Develops Talent
  • Values Differences
  • Manages Complexity

Below is a preview of the supplemental questions you will have to answer during the application process.

Supplemental Preview: Are you currently a permanent or probationary employee of the Unified Personnel System?
No
Yes

Of the following, which statement matches your education and work experience?

1 = I possess at least 10 years’ progressively responsible professional, managerial, supervisor, and administrative experience managing government functions, services, or operations.

2 = I possess an Associate’s degree in business administration, finance, accounting or engineering, and at least 8 years’ progressively responsible professional, managerial, supervisor, and administrative experience managing government functions, services, or operations.

3 = I possess a Bachelor’s degree and at least 6 years’ progressively responsible professional, managerial, supervisor, and administrative experience managing government functions, services, or operations.

4 = I possess a Master’s or higher level degree and at least 4 years’ progressively responsible professional, managerial, supervisor, and administrative experience managing government functions, services, or operations.

5 = I do not possess 10 years’ progressively responsible professional, managerial, supervisor, and administrative experience managing government functions, services, or operations.

This position is required to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations. Are you willing and able to fulfill this requirement?
No
Yes

Of the following, which do you possess?

Commercial Driver's License Class A
Commercial Driver's License Class B
Commercial Driver's License Class C
Noncommercial Driver's License Class E (Regular Driver's License)
I do not possess a valid Florida Driver's License
I possess a valid Driver's License issued by another state

Which state or country issued your current driver’s license?

What is your full driver’s license number?

Which, if any, of the following Restrictions are on your driver’s license? To select multiple answers, press and hold the CONTROL button on your keyboard and use the cursor to highlight all that you possess.
Restricted C: Business Purposes
Restricted D: Employment Purposes
Restricted E: Daylight Drive Only
Restricted P: Ignition interlock device installed in order to operate a vehicle
Restricted 1: Vehicles without Air brakes
None of the above

Have you received three (3) or more moving violation convictions in the last three (3) years?
Yes
No

Have you received two (2) or more reckless driving convictions in the past three (3) years?
Yes
No

Has your driver’s license, certification, designation or any similar qualification been suspended or revoked in the last three (3) years?
Yes
No

If yes, please indicate the reason why your driver’s license, certification, designation or any similar qualification was suspended or revoked? Otherwise, type N/A.

Has your driver’s license been suspended for refusing to take a test to show if you were driving while under the influence of alcohol or drugs in the last four (4) years?
Yes
No

Has your driver’s license been revoked for driving under the influence of alcohol or drugs in the last four (4) years?
Yes
No

Is your driving privilege restricted to employment or business purposes only (Florida Driver’s License Restriction C or D)?
Yes
No

Are you required to have an ignition interlock device installed in order to operate a vehicle (Florida Driver’s License Restriction P)?
Yes
No

EOE/AA/ADA/DFW/VP

 

Certain servicemembers and veterans, and the spouses and family members of the servicemembers and veterans, receive preference and priority in employment by the state and are encouraged to apply for the positions being filled.

Ciertos miembros del servicio y veteranos, sus esposas/os, y sus familiares reciben preferencia y prioridad en el empleo  con  el gobierno y se les recomienda que apliquen para los puestos.

Please allow 45 minutes to an hour to complete your online application and answer any Supplemental Questions that may be required for any position.

All REQUIRED fields must be completed.


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