Executive Assistant for C-Suite Executive

Location: MD - Silver Spring

Description

 

Job Description 

Position: Executive Assistant for C-Suite Executive              Reports To:   

Location: Corporate                                                                   Department:  

FLSA:       Exempt                                                                        Station:                          

 

Mandate:  Manage day-to-day operations for a C-Suite Executive. Provide oversight of administrative staff, execute all required tasks and projects of relevance, represent the Executive as needed/assigned and serve as the liaison for the Executive to all staff, community and industry organizations, political notables and media.

           

 

Main Responsibilities:

  • Office Administration
  • Project Management and Execution
  • Communications
  • Event Coordination
  • Calendar Management
  • Travel Management

 

Objectives

  • Provides day-to-day oversight of Executive’s office
  • Oversees sensitive matters and/or situations with diplomacy and discretion
  • Ensures all daily functions are executed properly and in a timely manner
  • Manages Executive’s complex schedule
  • Coordinates and books Executive’s travel and accommodations
  • Schedules and coordinates personal appointments for the Executive
  • Facilitates internal communications
  • Facilitates meetings with all internal departments and Chairs bi-weekly staff meetings
  • Retrieves and reviews corporate documents and reports and maintains records
  • Screens all media requests, schedules and coordinates all interviews and monitors all interviews
  • Coordinates and manages all speaking engagements and special appearances
  • Researches, writes and formats remarks and speeches.
  • Attends meetings and events with and on behalf of the Executive
  • Interfaces closely with the Executive’s business manager and legal counsel to review and finalize contracts
  • Prepares/reviews and edits publication contributions for internal and external audiences
  • Coordinates and manages special events for the Executive to include event personnel and logistics
  • Manages outside vendor agreements and contract terms
  • Oversees the management and/or execution of various projects
  • Hires and supervises office interns
  • Supervise and train any assigned employees.

 

Qualifications

To perform this job successfully, the candidate must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

 

The Executive Assistant must demonstrate a high level of professionalism, organizational aptitude, judgment, intuitiveness and enthusiasm.  The candidate must possess proven project management capabilities, be detailed-oriented and able to work independently and collaboratively with staff in a fast-paced environment.  Confidentiality and accountability are essential attributes for this position, as is proficiency in problem solving and decision-making skills.

 

Additionally, the Executive Assistant must exhibit superior communication and research skills and the ability to multi-task effectively. The candidate should also possess a strong work ethic, emotional intelligence and a commitment to advancing the professional goals of the Executive. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Education and/or Experience

 

The candidate must possess a Bachelor's degree and at least seven years of experience, with a minimum of two years supporting a C-Suite Executive, or an equivalent combination of education and experience.

We are an Equal Opportunity Employer





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